Generally tender documents consist with the following sub documents stated below.
The Scope of Bid :- Brief description about the project including construction period indicated in the contract.
Source of Funds :- Means of the finance stated in the contract.
Qualification of the Bidders :- Tenderers must submit the required qualification and legal status and other relevant documents asked by the client's consultant and those who do not comply with the required qualifications will be rejected.
Bidding Cost :- All costs involve with the bidding to the contractor shall be borne by the contractor himself with no claim by the client.
Site Visit :- It is Contractor's responsibility to visit the site and examine all necessary cost and requirement to be fulfilled with the project and submit them accordingly. No allowance will be given to the contractor to carry out these works and bidders shall bear the site visiting and investigation expenses on their own.
Bidding Document :- These are the document listed under the first paragraph of this article.
Clarification of Bidding Documents :- Tenderers must inform if there are any doubts about the designs, drawings, specification, etc.. and clarify it with the client's representative appointed in the contract. Bidders should inform it prior to the deadline of the tender and no later than the given period in the contract.
Preparation of Bid :- Language of the bid, Currency of Bid & payment, Validity period of Bid, Bid Security, Bid Prices, Documents of the Bid, etc. should be provided.
All the documents to be submitted by the stated language in the contract.
The bidders should quote the tender rates and prices prior to the currency stated in the contract
Bidders should indicate the validity period of the bid with the quotation.
Client can ask to provide a bid security by the tenderers together with their tender from a bank draft or guarantee from a reputed bank in the state. It is a must to provide this guarantee with the tender otherwise bid will be rejected.
Pre-Bid Meeting :- Bidders will be invited by the client to meet them and discuss their doubts and clarify them with the consultant of the client. Bidders can raise their questions about specifications, drawings, design and whichever things regarding the tender document and clarify it with the consultant. Meeting minutes will be issued to all the tenderers stating all changes of the specifications, drawings, design, etc.. whichever decision made as a result of the meeting as soon as possible. Anyway absence for the pre-bid meeting will not cause to disqualification of a tenderer.
- Instruction to Tenderers
- Form of Tender
- Articles of Agreement
- General Conditions of Contract
- Special Conditions of Contract
- Specimen Forms
- List of Drawings
- General Specification
- Particular Specification
- General Notes
- Bills of Quantities
- Schedule of Rates
- Appendix
The Scope of Bid :- Brief description about the project including construction period indicated in the contract.
Source of Funds :- Means of the finance stated in the contract.
Qualification of the Bidders :- Tenderers must submit the required qualification and legal status and other relevant documents asked by the client's consultant and those who do not comply with the required qualifications will be rejected.
Bidding Cost :- All costs involve with the bidding to the contractor shall be borne by the contractor himself with no claim by the client.
Site Visit :- It is Contractor's responsibility to visit the site and examine all necessary cost and requirement to be fulfilled with the project and submit them accordingly. No allowance will be given to the contractor to carry out these works and bidders shall bear the site visiting and investigation expenses on their own.
Bidding Document :- These are the document listed under the first paragraph of this article.
Clarification of Bidding Documents :- Tenderers must inform if there are any doubts about the designs, drawings, specification, etc.. and clarify it with the client's representative appointed in the contract. Bidders should inform it prior to the deadline of the tender and no later than the given period in the contract.
Preparation of Bid :- Language of the bid, Currency of Bid & payment, Validity period of Bid, Bid Security, Bid Prices, Documents of the Bid, etc. should be provided.
- Language of the Bid
All the documents to be submitted by the stated language in the contract.
- Currency of Bid & Payment
The bidders should quote the tender rates and prices prior to the currency stated in the contract
- Bid Validity
Bidders should indicate the validity period of the bid with the quotation.
- Bid Secuirity
Client can ask to provide a bid security by the tenderers together with their tender from a bank draft or guarantee from a reputed bank in the state. It is a must to provide this guarantee with the tender otherwise bid will be rejected.
Pre-Bid Meeting :- Bidders will be invited by the client to meet them and discuss their doubts and clarify them with the consultant of the client. Bidders can raise their questions about specifications, drawings, design and whichever things regarding the tender document and clarify it with the consultant. Meeting minutes will be issued to all the tenderers stating all changes of the specifications, drawings, design, etc.. whichever decision made as a result of the meeting as soon as possible. Anyway absence for the pre-bid meeting will not cause to disqualification of a tenderer.
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